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How to Get an Activity Permit

Step 1 - Does the activity need a permit?

Check the A to Z of activities to find out if the activity that you are looking to do requires the leader(s) to hold a permit.

If no permit is required (for example Hill Walking in Terrain 0) then read and follow the appropriate Factsheets and enjoy your activity!

If a permit is needed, then move to Step 2.

Step 2 - What type of permit should I apply for?

There are a number of different levels of permit for each activity. For example, in hill walking there is T1 summer, T1 winter, T2 summer and T2 winter. The best advice is to apply for the permit that best suits your skills and needs. You do not need a T2 winter hill walking permit if all you plan to do is a couple of sections of the West Highland Way!

Assessors can also issue more focused permits. These may be for a particular hill/route/waterway and can be an excellent first step on the way to gaining a full permit as they allow a leader to run the activity, within the scope of the permit issued.

Step 3 - What should a log book look like?

Whenever you apply for an activity permit you will be asked to submit a log detailing your recent experience in that activity. Logbooks come in different shapes and sizes and should give an assessor brief details of your experience to date. Here are examples of logbooks for hill walking, dinghy sailing and kayaking. You can also find logbook templates on the UKHQ members website

Step 4 - The know how?

Some people will have the skills and experience or National Governing Body (NGB) qualification to request a permit for their chosen activity straight away; others will require to gain these skills through experience and/or training.

To apply for a permit, send this application form to the Region's Activities Advisor Colin Lamont to get the ball rolling.

An appropriate assessor will then be appointed to carry out a technical assessment of your skills based on the activity's Assessment Checklist, which can be found from the A to Z of activities.

Training can be sought from a number of different sources. Informally through joining a club (e.g. Clyde Region's monthly hill walking group), more formally on scout run courses at activity centres such as Auchengillan< and Lochgoilhead or by gaining National Governing Body (NGB) qualifications, such as the Single Pitch Award (SPA), provided by courses, such as those run at the National Outdoor Training Centre at Glenmore Lodge.

Funding to reduce the cost of both Scout run and qualification courses is available, click here for more information.

Once you feel ready to gain a permit follow the application procedure set out in the flow chart below.

Step 5 - The paperwork?

There are 4 sections that must be completed to gain any scout activity permit.

    1. Technical Competence - completed by a regional/approved assessor, based on the activity's Assessment Checklist.
    2. Knowledge of Scout Rules for that Activity - usually completed by a scout assessor (in the case of an external assessor this will be done by an appropriate commissioner).
    3. Child Protection - completed by an appropriate commissioner, usually your District Commissioner.
    4. Personal Suitability - completed by an appropriate commissioner, , usually your District Commissioner.

Once all 4 parts are complete - (1) and (2) by the assessor and (3) and (4) by your District Commissioner - these forms are returned to the Regional Activities Advisor and a laminated credit-card sized permit will be issued.

Permits last for a maximum of 5 years and may come with certain restrictions. Any permit can be renewed before the end of the 5 years and a re-application can also be made as skills and experience grow, in order to gain a less restrictive permit.

Step 6 - Enjoy your activity!

I'm not sure about all this, who can help me?

For more information please contact the Region's Activities Advisor Colin Lamont.

How long will all this take?

The process of gaining an activity permit can take as little as a couple of weeks or it may be years in the making. By following the 5 step process (above) you should be able to avoid significant delays in processing the paperwork.

Application flow chart

Permit Diagram 

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